Who’s in charge during the Work Weekends
Contact us by email: workweekend@fireflyartscollective.org. On site, someone can usually be found around the kiosk near the entrance to the woods.
Signing up for Attendance
You must sign up ahead of time to attend a Work Weekend, and will need to check in upon arrival. If you have not signed up ahead of time and approved to attend, you will be asked to leave the site. The number of Work Weekend volunteer spots is limited, so please make sure you sign up early. Check the Work Weekends main page for sign-up details and link.
Check in when you arrive. Follow the signs across the field and uphill to the entrance to the forest. To the right of the entrance will be a shelter with the clipboard where you can check yourself in. If you aren’t planning to attend the festival, you can still come to work weekends to help out!
Getting There
If you can carpool to the site, please do so, because there is limited parking space during Work Weekends. The sign-up form solicits carpool information.
Park in the lower parking lot (there will be signs).
General Policies
If you have any questions about scheduling, what to bring, or the best way to do things, ask a Work Weekend Core lead! If you’re not sure if you can—or should—do something, please talk to a Work Weekend Core lead (or Event lead or Infrastructure Cluster lead) first, so we can help make sure it doesn’t conflict with anything else going on!
- Work Weekend hours are 6:00pm Friday until 6:00pm on Sunday.
- No pets are allowed at Work Weekends.
- Coffee, tea, and snacks are provided in the morning, and lunch is served on Saturday and Sunday.
- A dinner of pizza is typically ordered from a local restaurant on Saturday night (you should have your own food for Friday dinnertime).
- Camping overnight is encouraged! The campfire is a great way to get to know other Fireflies, and you can get an early start on work the next day.
- Camp in the woods, not the field.
- Park in the lower parking lot (there will be signs).
- If you have gear which requires driving up the road, coordinate with leads on-site to make sure there isn’t a traffic jam and nobody gets stuck in the mud.
- THOU SHALT NOT drive into the field. People are already busy, and would prefer not to push your truck out of the mud when it gets stuck. Plus, it tears up the wetland areas.
If you don’t plan to camp overnight, please try to arrive early in the day, prepared to do festival work. Work on your own camp work can occur after those tasks has been completed.
Tents and Personal Infrastructure
Participants intending to return for multiple future work weekends can leave a tent set up, after getting permission from Work Weekend leadership.
- Put all personal gear in your tent. Note that it will probably rain during the week; volunteers have come back to find their gear in a puddle inside their tent, or a branch from an overhanging tree through their rainfly.
- Personal and theme camp infrastructure which could adversely affect the terrain in the event of rain (tarps draining over trails, objects on the ground which impede the flow of water) shouldn’t be set up between work weekends.
Theme Camp Infrastructure and Art
When Can I Work on my Theme Camp/Art?
For specific guidance on what sorts of camp infrastructure can be set up and when, refer to the Schedule on the main Work Weekends page.
Theme Camp Policies
- If you are on site on Saturday, you’ll need to volunteer for Firefly infrastructure work. If you are visiting exclusively for camp placement on the 2nd Work Weekend, come anytime Sunday morning. Directions will be emailed after signup and you are approved to attend.
- If you are leaving any infrastructure behind between work weekends, please have the object(s) and location approved by a Work Weekend Core Lead or Infrastructure Cluster Lead to make sure it won’t be in the way of events or work occurring during the week. If a dead tree needs to be removed by DPW, we want to know who has their tarp flying there!
- Do not cut live trees during work weekends, or permanently alter the terrain in your camp. DPW is responsible for tree work, drainage ditches, and other lasting modifications to the land.