For this request for proposals, we are seeking art that has already appeared either at a regional burn event or Burning Man, and showcases the local flavor of its origin.

Proposals will be evaluated based on the following factors:

  • Thoughtfulness: how well thought out is the project’s relationship with participants?

  • Creativity: how original and awe-inspiring is your project?

  • Feasibility: how feasible is this project?

Grant money is expected to be applied to minor maintenance / improvements and shipping costs to Vermont. Up to three (3) discretionary tickets can be requested; the artist(s) are expected to self-fund personal transportation and ticket costs.

2016 Grant timeline

  • April 25: Grant applications due

  • May 2: Grants awarded

  • June 29 – July 4: Firefly Event!

  • August 15: Grant Documentation Deadline

Grant disbursement schedule

  • 75% – once the signed contract is received.

  • 25% – after Firefly (June 29 – July 4), confirmed site clean-up, and documentation received

Firefly-specific logistics

If selected, your project must be set up no later than Friday, July 1 at 6 pm. The event is from Wednesday, June 29 to Monday, July 4 at noon.

  • It’s usually rainy and may experience extreme mud.

  • Camping and art placement are a ~0.5 mi hike uphill from the parking area and portapotties.

  • No vehicles (other than emergency) are allowed on the trails during the event.

  • Most large-scale art is placed in the field, as long as it has no sound – other art will be placed in the woods.

  • Fire art installations are welcome, but will be subject to our fire review and approval process for safety and placement. Fire Art may be subject to location and late night operation restrictions.

  • Our ticketing system is a modified group lottery. Discretionary tickets associated with this grant award will be exempt from the lottery system.

How to apply

Please submit your application via the Grants Portal at http://grants.fireflyartscollective.org – Deadline for 2016 is April 25th.

There’s no standard format as long as you answer all of the required questions below!  Please do NOT include any identifying information about the artist — our committee process is screened so that all applicants are anonymized.  Your account provides all of the information we need.

Remember the three criteria of thoughtfulness, creativity, and feasibility, and convince us that your project meets all three! Make sure that we can understand why your project is so awesome (and feasible!).

Be as visual as possible. Sometimes it’s extremely difficult to tell exactly what awesome thing you’re envisioning from text, and pictures go a long way towards making your vision clear. Scanned pencil drawings, photographs, or CAD models are all helpful in conveying what you envision.

  • Experience Design: Tell us about your project. Please include the concept, the scale, how people are to interact with it (is it visual? aural? tactile?), and anything else relevant to the experience. Please include any relevant drawings, sketches, images, or inspirations.

  • Technical Design: How will you actually build this? What sort of materials, hardware, tools, etc. will you need? How will it be constructed? Please include relevant sketches and diagrams. The more detailed, the better!

  • Installation Plan: How will you get your project to its placed site? How will you weatherproof it? How will you make sure you complete it before Thursday? Convince us that you can make this project happen in the middle of the Vermont woods in July.

  • Risk Analysis: Please perform a risk analysis. What safeguards do you have in place? How do you plan to protect the project or participants during the day or night and from the project’s correct function or error? What are the potential health hazards or danger to the environment? Please include a detailed safety plan if the project requires structural, combustible, or other qualities of risk. Some large-scale art, or projects utilizing fire, for example, may be subject to greater scrutiny/further questions from the Art Grant Review Committee. ANY Art that incorporates fire MUST be reviewed by the Fire Core. For further ideas about safety of public art, please see the Burning Man website.

  • Project Timeline: Attach (as a table) a rough timeline for your project. We want to know that you’ve thought through how long this will take to build. Include the required dates included in the Summary of Deadlines.

  • Project Budget: Attach a separate table with an itemized budget that lists all of your expected expenses (including material costs, equipment rentals, consumables, etc.) Please also list a separate table showing how you plan to cover these costs — what portion of the expenses will be covered by the grant? How much from other funding sources (fundraising, personal funds, etc.)?

  • Project Placement: Where would you like your project to be placed? Priority will be given to returning projects, though final placement will not determined until Placement Weekend in June (exact date TBA).

  • Leave No Trace Plan: Please describe your LNT Plan.

A note about tickets

In addition to the donation of your time and efforts, all attendees and their helpers must apply for their own tickets to the event. If an artist or a mission-critical team-member is put on the waitlist, three (3) tickets will be allotted to the art project to guarantee that it can be realized at Firefly.  The limit of 3 tickets applies only to BEX Grants.

  • Am I required to register for a ticket? Yes! All participants in the Firefly Arts Festival must register for a ticket.
  • If my grant proposal is accepted will I still have to pay for my ticket? Yes! All participants are expected to pay for their ticket.
  • What if my project needs more than one person to execute it? Will my entire group be guaranteed tickets to the event? If the grant recipient or a critical team member is put on the wait list, each grant recipient can request three (3) discretionary tickets. The tickets may be allocated to any individuals on the grant team (not just the contact).  Please contact grants@fireflyartscollective.org for discretionary tickets.

Questions

Feel free to reach out to us at grants@fireflyartscollective.org if you have any questions!

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