2018 Work Weekend Policies and Guidelines
What and when are Work Weekends?
During weekends in June, Fireflies go to improve the site and prepare it for the Festival. There’s camping, road repair, ditch digging, drinking beer around the fire pit, building the Bug and the Temple, putting up huts for Rangers and Sanctuary, placing theme camps and art projects, and all sorts of other good things. Come prepared to help with Firefly infrastructure, and when the day’s work is done, enjoy camping and socializing with other volunteers.
In 2018 the weekends are:
- Saturday June 10 – Sunday, June 11 — Initial tasks like stick gathering and clearing trails of brush
- Saturday, June 16 – Sunday, June 17 — Work with DPW on major tasks.
- Sunday, June 17 — Art and Theme Camp Placement (see below)
- Saturday, June 24 – Sunday, June 25 — More DPW such as terraforming and drainage.
- Friday, June 29 – Saturday, June 30 — Completing the Bug, no overnight on Saturday or Sunday.
Theme Camp Placement Day: On Sunday, June 17, you may come to the Firefly site for the day in order to negotiate your Theme Camp or Art location, and do initial site work on your camp (clearing brush; flying tarps.) If you are *only* coming for camp placement, please do not camp overnight on Friday or Saturday. We have limited space for parking on Work Weekend, and if you are on site on Saturday, you’ll need to volunteer for Firefly infrastructure work. If you are visiting exclusively for camp placement, come anytime Sunday morning. Read more about placement on the Placement page!
Who’s in charge here?
Lots of people are working to coordinate the work weekends. The Work Weekend Core Leads for 2018 are Matt Ashby and Aisling; the Infrastructure Cluster Lead is Jesse Campbell. We can answer your questions!
Contact us by email: workweekend (at) fireflyartscollective [dot] org. On site, someone can usually be found around the kiosk near the entrance to the woods.
You must sign up ahead of time to attend a Work Weekend, and will need to check in upon arrival. If you have not signed up ahead of time, you will be asked to leave the site. The number of Work Weekend volunteer spots is limited, so please make sure you sign up early.
Check in when you arrive. Follow the signs across the field and uphill to the entrance to the forest. To the right of the entrance will be a shelter with the clipboard where you can check yourself in.
If you aren’t planning to attend the festival, you can still come to work weekends to help out! Please bring a copy of the Release Form with you, though, if you haven’t signed one this year.
If you can carpool to the site, please do so, because there is limited parking space during Work Weekends. The signup form solicits carpool information.
If you have any questions about scheduling or what to bring or the best way to do things, ask a Work Weekend core lead! If you’re not sure if you can–or should–do something, please talk to a Work Weekend core lead (or Event lead or Infrastructure Cluster lead) first, so we can help make sure it doesn’t conflict with anything else going on!
Work weekend hours are 6:00pm Friday until 6:00pm on Sunday. Bug build weekend ends Saturday, July 1st at sundown (unless the Bug is done first–hah!), and there will be no camping on Saturday night until the first day of Firefly.
No pets are allowed at Work Weekends.
Coffee, tea, and snacks are provided in the morning, and lunch is served on Saturday and Sunday. A dinner of pizza is typically ordered from a local restaurant.
Camping overnight is encouraged! The campfire is a great way to get to know other Fireflies, and you can get an early start on work the next day.
If you don’t plan to camp overnight, please try to arrive early in the day, prepared to do festival work. Work on your own camp work can occur after those tasks has been completed.
Camp in the woods, not the field. Park in the lower parking lot (there will be signs); if you have gear which requires driving up the road, coordinate with leads on site to make sure there isn’t a traffic jam, and that nobody gets stuck in the mud.
THOU SHALT NOT drive into the field. People are already busy, and would prefer not to push your truck out of the mud when it gets stuck. Plus it tears up the wetland areas.
If you are leaving *any* infrastructure behind between weeks, please have the object(s) and location approved by a Work Weekend Core Lead or Infrastructure Cluster Lead to make sure it won’t be in the way of events or work occurring during the week. If a dead tree needs to be removed, we want to know who has their tarp flying there!
For specific guidance on what sorts of camp infrastructure can be set up when, see the sections on individual weekends below.
Participants intending to return for multiple future work weekends can leave a tent set up, after receiving permission from Work Weekend leadership. Put all personal gear in your tent. Note that it will probably rain during the week; volunteers have come back to find their gear in a puddle inside their tent, or a branch from an overhanging tree through their rainfly.
Infrastructure which could adversely affect the terrain in the event of rain–tarps draining over trails, objects on the ground which impede the flow of water–shouldn’t be set up between work weekends.
Do not cut live trees during work weekends, or permanently alter the terrain in your camp. DPW is responsible for tree work, drainage ditches, and other lasting modifications to the land.
What work should I do on my camp and when?
See below for details; basically:
- Before 18 June: none.
- Sunday 17 June: after Placement Brunch, all camps can clear brush and fly tarps.
- June 23-24: Large camps and camps in new areas can clear brush and erect infrastructure.
- June 29-30: No theme camp work this weekend.
1st weekend (June 9-10)
No one may work on Theme Camp sites this weekend, because art and theme camp placement has not yet occurred. Come prepared to work on communal tasks, such as stick gathering for the Bug, and setting up structures, such as the Sanctuary shelter.
2nd weekend (June 16-17)
DPW needs lots of assistance with terraforming, drainage, bridge repairs, and shelter set-up. Gathering sticks for building the Bug continues.
At noon on Sunday, June 18 the Art and Theme Camp Placement process begins. Refer to the Placement Guidelines for details.
After your Art piece or Theme Camp site location has been settled on June 18, you may clear brush, fly tarps, and begin big theme camp infrastructure work.
3rd weekend (June 23-24)
We finish up DPW projects like terraforming, drainage, and bridge repairs. The Bug builders need help building the Bug’s body, and gathering more sticks for it.
If your camp is placed on previously-unoccupied ground which requires more preparation work, please inquire as to how to best coordinate preparing your camp’s site during WW.
Theme camps with large commitments for pre-event setup can erect some infrastructure. This is not intended to replace Early Arrival. Small amounts of equipment can be cached by theme camps (organized, covered with a tarp).
Art which requires more complicated setup (e.g. structures constructed on site, complicated integration with trees) can start erection during this weekend. Artists are encouraged to consider early arrival as well.
Make sure to discuss your infrastructure or art setup with a WW Lead to make sure it doesn’t cause any problems for other plans!
4th weekend (June 29-30)
The 4th weekend is very close to the opening of the festival, and runs from afternoon Friday through dusk on Saturday. Sunday is not part of this work weekend. You MAY NOT stay on site until the festival starts.
This weekend is much smaller and is intended to complete particular projects which require more time. General-purpose volunteers are not needed. Participants should coordinate with Core leads ahead of time and come prepared to work on a specific project, such as Bug or Temple.
Artists who need extra setup time for their pieces and can erect art during this weekend; coordinate with the Work Weekend core leads before arriving.
Depending on the number of attendees, lunch may not be provided during this weekend.